Automate your invoice management with InvoiceRunner. Reduce errors, save time, and ensure accurate processing of supplies and contracted services for a smoother workflow.
Educational institutions face unique challenges in managing invoices for a variety of supplies, equipment, and contracted services. With numerous vendors and varying invoice formats, data entry becomes a cumbersome task that often leads to errors. In addition, the constant juggling of invoices against budgets, payment terms, and compliance adds to the strain on finance teams, often taking up more than 10 hours a week—time that could be better spent on strategic initiatives. The potential for inaccuracies in data entry can also lead to budgeting troubles and disrupted vendor relationships, making effective invoice management essential.
InvoiceRunner is designed specifically to tackle these issues head-on. By harnessing the power of AI, InvoiceRunner automates the extraction of data from all invoice types—eliminating the need for templates and manual entry. Our solution monitors Gmail and Outlook email accounts to automatically detect and manage invoice attachments, ensuring that every document is captured without delay. With InvoiceRunner, errors are minimized, and finance teams gain back valuable time that can be redirected toward more impactful tasks.
Users of InvoiceRunner experience a transformative change in their workflow. With automated data extraction, seamless synchronization with popular accounting software, and built-in checks for duplicates and mathematical accuracy, educational institutions can streamline their accounts payable processes. This not only results in more accurate financial management but also contributes to higher satisfaction levels among staff and vendors alike.
Common challenges faced every day
Purpose-built invoice automation
Tangible benefits that impact your bottom line
Automate tedious data entry tasks, freeing up your finance team for more strategic initiatives.
AI-driven extraction ensures your data is almost always correct, minimizing costly errors.
Built-in duplicate checks protect your budget by avoiding unnecessary overpayments.
Integrate quickly with Xero, QuickBooks, and more for a unified approach to invoicing.
Get started instantaneously with a simple setup process that requires no technical know-how.
Manage an increasing number of invoices without the need for additional hires.
Everything you need to automate invoice processing
Monitor Gmail or Outlook 24/7 for invoice emails.
Never miss an invoice
Extract vendor, dates, amounts from any format.
No templates required
Verify calculations before syncing.
Catch errors automatically
Sync to Xero, QuickBooks, etc.
One-click sync
Check for duplicate invoices.
Prevent costly errors
Match to existing vendors.
Keep vendor data clean
Real scenarios from users like you
An educational institution automated the processing of supplies invoices, resulting in a 50% time reduction in invoice handling.
Example: For instance, schools with fluctuating suppliers no longer deal with missed invoices, effectively managing budgets.
A university greatly improved its efficiency in processing equipment invoices by adopting InvoiceRunner, leading to faster approvals and reduced delays.
Example: Previously taking days, now equipment procurement is completed in just hours.
A district was able to streamline its contracted services payments, ensuring all contracts were honored promptly and accurately.
Example: Vendors reported higher satisfaction due to timely payments, improving the overall service relationship.
The finance team was able to utilize InvoiceRunner’s vendor matching feature to maintain a clean database, reducing the risk of duplicate inputs.
Example: This systematization helped educators easily access vendor details at crucial times.
InvoiceRunner is designed to work with your existing tools
Link your Gmail or Outlook account securely to start monitoring invoices.
Choose your accounting software and connect with one click.
Our AI works behind the scenes to extract data from invoices.
Review draft bills generated, ensuring accuracy before final approval.
Seamless integration with popular platforms
“Using InvoiceRunner has completely transformed how we manage invoices in our school district. We have saved a significant amount of time weekly, and our accuracy has greatly improved.”
“Our accounting team can now focus on strategic initiatives rather than getting bogged down in data entry. InvoiceRunner has been a game changer for us.”
Most users are up and running in under 5 minutes.
PDF, images (JPG, PNG), and scanned documents.
We use bank-grade encryption and never sell your data.
All invoices are created as drafts for your review.
Xero, QuickBooks, Zoho Books, FreshBooks, and Sage.
Yes! 10 free extractions, no credit card required.
Join businesses saving hours every week with InvoiceRunner.
Start Free TrialInvoiceRunner automates the tedious parts of accounts payable.